TRADITIONAL ARCHERS OF OREGON

POLICIES & PRACTICES

 

TITLE:

Duties and Powers of the Executive Committee

 

PURPOSE:

To outline the Duties & Powers of the Executive Committee as required by TAO By Laws Article V, Section 2.

REVISED:

1 July, 2009

 

Related Documents:

  1. Traditional Archers of Oregon By Laws
  2. Traditional Archers of Oregon Policy and Procedures Manual

 

Definition:

The Executive Committee shall consist of the elected officers and shall act for the Traditional Archers
of Oregon between meetings on urgent matters.  Decisions of the Executive Committee must be
unanimous or referred to the Board of Directors for a vote in accordance with the By Laws.

 

Responsibility:

Individual policies and procedures within this manual provide for the Executive Committee to make
decisions where approval by the Board of Directors or the Voting Members would result in lost
opportunity to promote the purposes of The Traditional Archers of Oregon as outlined in By Laws, Article 1. 
Decisions made by the Executive Committee shall not be limited to the policies or practices
noted in this manual.

 

Duties and Power of Executive Committee:

-         Power to make decisions between board meetings, including financial and budgetary

-         Duty to comply with simple majority vote on committee decisions

-         Duty to record official minutes and submit to Board of Directors

-         All Executive Committee decisions will be communicated to the Board of Directors and the
Voting Members in a timely manner.

 

Ex-Oficio:

The Executive Committee may appoint retiring Executive Committee Members or Directors
as an “Ex-Oficio”. 

 

Such an appointment is a respectful way of honoring someone who no longer plays an active role
in the governance of the organization.  If the board is supportive of this, then a resolution shall be
drafted, bestowing on him/her the title of ex oficio, in recognition of long and singular service to TAO.


 

TRADITIONAL ARCHERS OF OREGON

POLICIES & PRACTICES

 

TITLE:

Duties and Powers of the Executive Committee

 

REVISED:

1 July, 2009

 

The resolution shall state that as ex oficio, he/she does not possess the voting rights of a board
member, but that they’re entitled to all other privileges of membership in TAO.  It should be put
on the agenda and voted on upon retirement from the Board of Directors (let the individual know
beforehand that this is what you plan to do).

 

TAO By Laws permit the board to create membership categories such as this by resolution but,
at the discretion of the board, as a grand gesture, a resolution could be put before the voting membership.